Running an agency is like trying to tame a circus, but with clients, deadlines, and never-ending ideas. Productivity isn’t about working non-stop—it’s about working smart (and having a little fun along the way!). Here are my top 5 hacks to keep the show running smoothly, without losing my mind!
The Power of the “Top 3” List
Forget the mile-long to-do list; I pick the *Top 3 Tasks* that actually make an impact each day.
If I get these three things done, I’m winning.
Ask yourself: *If I only did three things today, what would make me feel like a productivity ninja?*
Because let’s face it—most days, we don’t get to it all anyway.
Time-Blocking: The Art of Focus
Time-blocking isn’t just for calendar nerds; it’s for staying sane.
I block time for specific tasks like client calls, content creation, and strategy sessions. Then I batch similar tasks together, which helps me hit that focused “flow” zone.
Ever tried to brainstorm and reply to emails at the same time? Trust me—it’s chaos. Batch it, block it, and watch the magic.
Automate and Delegate Like a Boss
Repeat after me: *I do not have to do everything myself.*
I automate the small stuff—scheduling, standard emails, you name it. Then I delegate the rest to my team so I can focus on what only I can do.
Giving away responsibilities? Liberating. And my team gets to shine in their own areas of strength. Everyone wins.
The Right Tools = Superpowers
Digital tools keep me organized and (mostly) on track.
**Asana** for tasks, **Slack** for chat, and **Notion** for notes and ideas—it’s the trifecta. I stick to what works and ditch the clutter; too many tools just add to the chaos.
Having a centralized system? Essential. Switching between 12 apps all day? Exhausting.
Breaks: Yes, You Deserve Them
Taking breaks actually makes you more productive—who knew?
A quick walk, a coffee break, or a few minutes of stretching can work wonders for focus.
I’m a fan of the *Pomodoro Technique*—work for 25 minutes, take a break, repeat. It keeps my energy up and burnout at bay.
The Bottom Line: Work Smart, Not Hard
You don’t need to hustle 24/7 to get things done.
These hacks keep me focused, productive, and most importantly—happy. And that’s the real goal, isn’t it?